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Graduate Associateships

Graduate Associateships (GA) provide students an apprenticeship experience along with financial support. GA positions are of three types: Graduate Administrative Associates (GAA’s), Graduate Research Associates (GRA’s), and Graduate Teaching Associates (GTA’s). GA’s are generally of two appointment levels. GA’s with a 25% appointment work 10 hours a week, receive a waiver on half of the instructional, general, non-resident, and learning technology fees, as well as a current monthly stipend of $750. GA’s with a 50% GA appointment work 20 hours a week and receive a full waiver of the instructional, general, non-resident, and learning technology fees, a current monthly stipend of $1,500, and an 85% subsidy on the OSU Student Health Insurance premium for eligible students. With the exception of our PhD students, most Knowlton students on a GA appointment hold a 25% position.

Obtaining a GA position

Typically, GA positions within the Knowlton School are decided in July for the upcoming academic year.

New students may be awarded a GTA or GAA position at Knowlton based on a review of admissions applications and no additional application is needed.

Current students are awarded GAA and GTA positions at Knowlton based on performance. The architecture section requires an application at the end of the year to be considered for a GA position for the following year for students who have not previously held a GA position. Calls for applications will be made via email at the end of the spring semester. The landscape architecture and city and regional planning sections do not currently require an application.

GRA positions are typically decided by individual faculty seeking student assistance.

Students are welcome to seek out GA positions in other departments on campus by contacting departments directly.

Eligibility

To hold a GA appointment, a student must satisfy the following eligibility requirements according to the Graduate School policy. The student:

  1. Must be pursuing a graduate degree at this university
  2. Must meet minimum Graduate School registration requirements (audited courses do not count toward these requirements):
    • 8 credit hours during each semester a 50 percent or greater GA appointment is held, except during the summer term, when the minimum is 4
    • 4 credit hours during each semester a 25 percent appointment is held, except during the summer term, when the minimum is 2
    • for doctoral students who have passed the candidacy examination, 3 credit hours each semester or term a 50 percent GA appointment is held
  1. Must be in good standing in the Graduate School when the appointment or reappointment becomes effective (maintain a cumulative GPA of at least 3.0)
  2. Must maintain reasonable progress toward a graduate degree
  3. Must certify proficiency in spoken English before assuming GTA duties involving direct student contact (applies only to international non-English speaking graduate students)
  4. Must satisfy other requirements published by the Graduate Studies Committee or appointing unit
  5. Must, if enrolled in a bachelor’s/master’s combined program, hold only a GA appointment that does not involve teaching of other students

GA Employment Paperwork and Training

2016-17 GAs: Please download the step-by-step guide to GA Paperwork

Students who are offered a GA position are required to complete a series of forms as part of the hiring process. The aforementioned guide provides details on each form and where or how to submit. 

GAs are required to present documents as part of the Employment Eligibility Verification (I-9) form. See the last page of the I-9 form for a list of acceptable documents. Photocopies are not acceptable, so be sure to have your documents with you in August when you come to fill out your paperwork. Schedule an I-9 Completion Appointment to bring in your required paperwork. This appointment will only take 10 minutes.

International students who are assigned a GTA position must be certified through the Oral Proficiency Assessment (OPA). If you are a new GTA who has not taken the assessment, you will receive instructions via email. See the ESL website for details on the OPA.

GTAs will also be sent an invitation to register for the UCAT teaching orientation which is typically the week before fall semester begins. The orientation is optional. See their website for additional resources.

Additional Links

Graduate School website | gradsch.osu.edu/graduate-associates.html
Employee Self-Service | eprofile.osu.edu
Payroll Services
| controller.osu.edu/pay/pay-home.shtm
Tuition and Fee Tables
| registrar.osu.edu/FeeTables/MainFeeTables.asp (see Graduate Engineering and Architecture)
University Center for the Advancement of Teaching (UCAT) | ucat.osu.edu